Onico Solutions

Exceptional IT Staffing

Project Control Officer (PCO)

The Project Control Officer (PCO) assists with the coordination of projects and programs within the portfolio in addition to administrative duties within the PMO.
Scope: Assists Project leads in building schedules, resource coordination, basic budget/invoice handling, stakeholder coordination of meetings and minutes and compliance with PMO governance for Major and Minor Projects.

Responsibilities

Project Control Related Duties
• Assists with project submissions.
• Collects data needed to support EPRC. Advises requestors of review outcome. Maintains and tracks project submission log for status and other reporting.
• Logs, monitors and controls project scope change requests (SCRs)
• May assist business in preparation of Business Cases
• QA’s artefacts before migrating them to the shared repository.
• Provides direct support in relation to financial reporting, planning, and contracting issues to Program/ Project Managers, and Team Leads
• Facilitates the resource management process between PMO and Resource Managers (internal/internal) to ensure supply meets project demands on a weekly basis
• Coordinates project meetings review status/escalate issues for corrective action.
• May help educate staff unfamiliar with PMO Methodology to facilitate smooth processing.
• Follow-up on team member delivery of status reports, etc. on time.
• Identify problems / issues and escalates as appropriate.
• Help PMO investigate and follow-up on invoices, which includes proper coding, review of costs, matching to purchase requisitions, contracts, PO’s, etc., review monthly financial reports to submitted invoices, query unexpected charges and obtain copies of supporting documentation, follow-up on outstanding JV’s, corrections, etc., investigate missing charges, track status of requisitions / PO’s / SOWs
• Participate in project meetings.
• May participate in process improvement efforts and or the development of new PMO tools or templates.
• Works independently and in a team environment under the direction of the Project or Program Manager and the relevant IT and business stakeholders as appropriate.
• Works with program/project managers to help them update and maintain current and accurate project schedules/budgets. As part of this effort, monitors and reconciles allocation of resources (internal/external) to Planview with resource effort actually spent working on project tasks.
• Works with Planview System Administrator on basic configuration changes
• Works with Planview System Administrator to produce portfolio reporting

Compliance
• Works with the PMO head to support the internal audit process designed to measure the health of PMO Programs / Projects
• Helps to ensure PMO team is in compliance with policies and procedures
• Helps QA artefacts delivered for filing to ensure compliance with PMO minimum requirements in accordance with the PMO approved procedures.

Administrative duties
• Manage on-boarding/off-boarding procedures of all contractors and consultants for the all IT projects. These include but not limited to requesting the building and network access, software/hardware assignments; and work with facility department on workspace allocations.
• Manage project team members timesheets; validate timesheets against invoices for 3rd project resources
• Coordinate and manage the routing for SOW, Change Request and contract amendments with 3rd parties to obtain the proper signatures.

Requirements
• Financial background an asset
• 2-3 years of project support / coordination experience in an IT environment
• Experience working with PMs to extract data needed/when needed for reporting purposes
• Strong Microsoft Office Excel, Planview Enterprise and Visio
• Has worked as a team member in the execution of IT Projects
• Good understanding PMLC / SDLC processes
• Good organization and coordination skill and attention to detail
• Strong problem solving skills
• Strong communication skills (written and verbal)
• Strong sense of urgency to meet tight deadlines
• Excellent time-management and organizational skills
• Excellent documentation skills
• Ability to work in an ongoing changing environment
• Must be able to work independently

This is a minimum 6 month opportunity with a possible extension located in downtown Toronto.